AEFP 44th Annual Conference

Building the Connections Between Research and Policy

Kansas City Marriott Downtown - Kansas City, Missouri
March 21-23, 2019

Conference Frequently Asked Questions

Chair

What is my role as chair?
To increase audience participation, chairs initiate and facilitate discussion, without discussants. Chairs read papers in advance and ask a few questions of the panel to start conversation. Chairs are not expected (in fact, are expected not!) to have slides to accompany their questions. Sessions are 1 hour and 30 minutes. Sessions include 3 or 4 papers, with each paper presentation at approximately 15 minutes, with time for audience questions (the chair determines the precise time allocations). Chairs may also choose to arrange for all presentations on one jump drive to ease transition. Rooms will have laptops and projectors. Use the "Program Contacts" link on the program page for session arrangements. Please note: the online program is always the most recent version, reflecting ongoing changes, withdrawals, etc.

Are sessions on or off the record?
Please remind all authors/presenters that a statement regarding outreach/dissemination must be at the beginning of each presentation, following AEFP's policy: "In all sessions, each presenter is responsible for indicating whether or not the work may be cited, tweeted, photographed, recorded, or otherwise disseminated. Audience members are expected to respect each author's policy and act accordingly, as work may be embargoed. Similarly, questions from the floor or other session dialog may not be disseminated without explicit permission. All presentations are assumed to be off the record unless the presenter otherwise specifies."

What should I expect from presenters?
Presenters should have papers to chairs by March 1, via either upload to the online site, or directly to the chair if work is embargoed. You can encourage panelists to swap papers for one-on-one feedback.

Paper Presentation

Do I need to be a member to present? When do I need to register for the conference?
Only members registered for the conference may present. Please register by February 15, 2018 for the conference - including a current membership - to assure your paper will be included in the printed program. Please visit aefpweb.org for more information regarding membership and conference registration.

How much time will I have for my paper presentation?
Sessions are 1 hour and 30 minutes. Sessions include 3 or 4 papers. The expectation is that each paper presentation will take approximately 15 minutes, with time for audience questions.  The session chair will determine the precise time allocations.

Do I need to provide a copy of my paper?
Yes, you must provide your paper to the chair if you are the paper presenter, and you may consider swapping papers with session panelists for one-on-one feedback outside of the session.  Please upload a copy to the website by March 1 so chairs and audience members have an opportunity for review (papers containing restricted information should be sent directly to chairs rather than uploaded). Papers not provided to chairs by March 1 are at risk of being removed from the printed program, unless you contact us with a valid reason. Use the "Program Contacts" link on the program page for session arrangements. Please note: the online program is always the most recent version, reflecting ongoing changes, withdrawals, etc.

Is my session on or off the record?
AEFP's policy is as follows: "In all sessions, each presenter is responsible for indicating whether or not the work may be cited, tweeted, photographed, recorded, or otherwise disseminated. Audience members are expected to respect each author's policy and act accordingly, as work may be embargoed. Similarly, questions from the floor or other session dialog may not be disseminated without explicit permission. All presentations are assumed to be off the record unless the presenter otherwise specifies."

What audiovisual equipment will be provided?  
All rooms will have LCD projectors and screens, and this year, laptops, although session rooms will not have internet connections. Please work with your chair and other session participants to determine how best to get your presentations on the room's computer (you may opt to use your own computer, although it's not recommended if at all possible).

What if I have to cancel?

  • We are planning on a terrific conference. Last minute cancellations hurt the other participants in the session.  So, please cancel early if you think you will not be able to make it.
  • E-mail Angie Hull, Executive Director, at info@aefpweb.org.
  • Please do not be a no-show.  Please contact us in advance if changes are needed.

Additional questions? E-mail Angie Hull, Executive Director, at info@aefpweb.org.

Poster Presentation

Do I need to be a member to present? When do I need to register for the conference?
Only current AEFP members registered for the conference may present. Please register by February 15, 2018 for the conference—including a current membership—to assure your poster will be included in the printed program. Please visit aefpweb.org for more information regarding membership and conference registration.

What can I expect from the poster session?
A poster session provides one-on-one feedback on your research; AEFP’s Board of Directors/nominees and senior scholars are formal poster session discussants. So, you may wish to have a few copies of the full paper available for interested parties, or upload your paper sometime before the conference (optional). The session is well-attended and quite interactive and lively.

When can I set up?
The poster sessions will be held on Thursday and Friday in the Atrium, Plaza level. You may set up in the Atrium after 9 am Thursday for the Thursday sessions, and after 2 pm Thursday for the Friday sessions. Please plan to take your poster with you immediately following the session, or your poster may be discarded. Your spot(s) will be assigned by the number assigned in the printed program and in the Atrium room.

What materials should I bring?
AEFP will provide 32 x 40 poster boards and thumbtacks in the Atrium room (the actual boards are larger, so within a 2-3 inch range is acceptable). The conference hotel (the Portland Hilton) houses a UPS store, for printing and/or shipping. Another option may be to print the poster on fabric for ease of travel (see Spoonflower.com's page "How to Create a Fabric Presentation Poster from a PowerPoint or PDF).'

Poster design: A number of universities and professional associations provide online guidance on poster content and technical specifications. Some quick things to remember: Your poster will be viewed from a distance of about three feet, so your lettering should be comparable (about 1 inch high for headers). Arranging information from left to right is helpful for readers. Posters are usually presented horizontally, though this is not required.

What if I have to cancel?

  • The poster session is the large, and materials are costly. So, please cancel early if you think you will not be able to make it.
  • E-mail Angie Hull, Executive Director, at info@aefpweb.org.
  • Please do not be a no-show.  Please contact us in advance if changes are needed.

Additional questions? E-mail Angie Hull, Executive Director, at info@aefpweb.org.