Conference FAQs

 We are looking forward to welcoming everyone to AEFP's 49th Annual Conference! Below you will find important information for #AEFP2024. If you do not see your question here, please email us for help! 

General Information | Conference Information | Media Policy & Code of Conduct | COVID-19 Information | Travel Information 

General Information

Conference Dates & Location: Join us for an in-person conference at the Marriott Baltimore Waterfront on March 14 - 16, 2024. All sessions will be held on the 4th floor level of the hotel's conference center. 

Registration Details: Membership is required for all conference attendees. Below you will find the membership and registration rates. 

*These rates include annual membership fee AND are required for all presenters/attendees at the March in-person conference. 

 

How do I register? REGISTER HERE

  • NOTE: You must login to your AEFP account in order to access your member profile in order to register AND renew your membership for the next year (if needed). 

  • Membership is required for all attendees; if your membership will expire prior to the 2024 conference, please renew your membership via our online system. Please note that there will be NO onsite registration. 

 Hotel Information 

#AEFP2024 will be held at the Marriott Baltimore Waterfront Hotel (700 Aliceanna St, Baltimore, MD 21202). The room block is now SOLD OUT. For assistance, please call the hotel at +1 (410) 385-3000. Here are hotels nearby (w/distance from the Marriott):

Conference Information 

AEFP Registration Desk Hours 

  • Wednesday, March 13, 5:00 – 7:00 pm EST
  • Thursday, March 14, 7:00 am – 4:00 pm EST
  • Friday, March 15, 7:00 am – 4:00 pm EST
  • Saturday, March 16, 7:00 am – 11:00 am EST

Conference App & Conference Portal: There are two ways to connect with AEFP content for the conference: the AEFP2024 app and the conference portal via Oxford Abstracts. Stay tuned for links to the app.

Will a printed program be provided? No, a printed program will not be provided for AEFP2024.  VIEW PROGRAM

What technology will be available in rooms for paper sessions & policy talks? Each room will be equipped with a laptop, LCD projector and screen and USB drive to transfer your PowerPoint file to the in-room laptop (or download from email). NOTE: Audio will NOT be provided. 

What is the suggested format for paper sessions?  Each panel session is scheduled for 90 minutes and comprises four papers. Below is our suggested session format for the paper panel sessions:

  • Introductions and welcome - 4 minutes
  • Paper #1 Presentation - 13 minutes + 1 minute for transition to Paper #2
  • Paper #2 Presentation - 13 minutes + 1 minute for transition to Paper #3
  • Paper #3 Presentation - 13 minutes + 1 minute for transition to Paper #4
  • Paper #4 Presentation - 13 minutes
  • Chair / Reactor Reflections - 3 to 5 minutes
  • Q&A - 25 minutes + 1 minute for wrap-up

Can I present virtually during the March in-person conference? AEFP will not be supporting virtual presentations.  

What size poster should I have? Poster boards will be 4 x 6 feet; posters must fit on the board so plan accordingly.  

How can I edit my submission (including adding authors, changing author order, updating the abstract, uploading a full paper, etc.)? You can edit your submission information directly in the Oxford Abstracts system.

I am presenting a paper for a panel session. What do I need to send to my session chair? 
Send your paper by no later than Monday, February 26, 2024 to your section chair (found in the AEFP program on Oxford Abstracts or the conference app).  

Media Policy & Code of Conduct

Media Policy: In all sessions, each presenter is responsible for indicating whether their work may be cited, tweeted, photographed, recorded, or otherwise disseminated. Similarly, questions from the floor or other session dialog may not be disseminated without explicit permission. All presentations are assumed to be off the record unless the presenter otherwise specifies.
 
Session attendees are expected to respect each author’s policy and act accordingly, as work may be embargoed. Please be mindful of each author’s policy, and act accordingly. The Annual Conference, networking and professional development events, and other AEFP-sponsored events are for AEFP members, and as such defer to each member’s needs regarding outreach and embargoes of research.

Code of Conduct: All attendees agree to adhere to the AEFP Code of Conduct 

COVID-19 Information

We will follow Centers for Disease Control and Prevention guidelines to ensure a safe conference. 

Travel, Food, & Fun 

AEFP2024 will be held in Baltimore Inner Harbor, which offers breathtaking water views along with a bounty of entertainment, cultural and dining attractions.
 
Transportation: The Marriott Baltimore Waterfront hotel is only 10 miles from the Baltimore Washington International (BWI)  Marshall airport, with easy access by shuttle, taxi or ride share. 
 
Food: Baltimore boasts the best fresh seafood, but the Inner Harbor area offers an abundance of dining options

 Questions? Contact us at info@aefpweb.org.